Features
Revenue is vanity, profit is survival
A gym can have a full floor and an empty account. Tracking expenses next to revenue is how you find out early, not at year-end.
Every rupee out, categorised
Rent, salaries, equipment, maintenance, cleaning, marketing, software — GymCaptain records each expense with a category, amount and date. It takes seconds at the moment you pay, instead of an archaeology session at month-end with a shoebox of receipts.
Because expenses live in the same system as revenue, the monthly picture is honest: what came in, what went out, what is left.
- Preset categories that match how gyms actually spend
- Recorded in seconds from desktop or phone
- Monthly view of spend by category
- Sits next to revenue for a true profit picture
Spot the slow leaks
Most gyms do not fail on one big bill — they bleed through small recurring ones: the maintenance contract nobody re-negotiated, the marketing spend that stopped converting, the supplement stock that never moves. Categorised expense history makes these leaks visible while they are still small.
Frequently asked questions
What expense categories are available?
Rent, equipment, supplements, utilities, maintenance, salary, cleaning, marketing, software and other — the categories independent gyms actually use.
Can I see profit, not just revenue?
Yes. With payments and expenses both recorded, the dashboard shows what actually remains each month — not just the top line.
Who can record expenses?
You control access: record them yourself or let trusted team members log expenses as they happen.