Features
Every member, one searchable place
Profiles, plans, photos, payments and attendance history — everything you used to keep in a spreadsheet, a register and your head.
Add a walk-in in under a minute
Someone walks in, asks about membership, and says yes. That moment should not involve hunting for a pen or opening a laptop. In GymCaptain you add their name and phone number, assign a plan, record the payment, and they are a member — before they finish tying their shoelaces.
Every member gets a profile with their photo, contact details, active plan, payment history and check-in history. When they walk in six months later asking "when does my membership end?", the answer is one search away.
- Search members by name or phone number instantly
- Member photos so front-desk staff recognise faces, not just names
- Full payment and attendance history on every profile
- Works from your phone with the GymCaptain mobile app
Built for how Indian gyms actually run
Most gym software is built for chains with contracts and card-on-file billing. Independent gyms run on monthly plans, cash and UPI, and personal relationships. GymCaptain records cash and UPI payments separately, tracks plan expiry dates instead of auto-billing, and nudges renewals over WhatsApp — the way your members actually communicate.
- Cash and UPI recorded per payment, split in your revenue totals
- Monthly, quarterly and yearly plans with clear expiry dates
- One-tap WhatsApp messages for welcomes and renewals
Frequently asked questions
How long does it take to move my members from Excel?
Most gyms add their active members in an afternoon. You only need a name, phone number and plan to start — photos and history build up as you go.
Can my front-desk staff use it too?
Yes. You can invite team members with their own logins, so the front desk can check members in and record payments without sharing your owner account.
Is GymCaptain free?
GymCaptain is free to start for gyms with up to 10 members, and free during early access — no credit card required.