Features
Your gym’s money, live
Every payment recorded at the desk rolls up into a dashboard you can read in ten seconds: new joins, renewals, cash vs UPI, and where the month is heading.
Record the payment where it happens
A member renews, pays by UPI, and walks off to the treadmill. That payment gets recorded in the same two taps as the renewal — amount, method, date, member. No end-of-day memory session with a notebook, no reconciling three sources that never agree.
Because every payment is tagged cash or UPI, your totals split cleanly. You know exactly how much cash should be in the drawer and how much landed in the account.
- Payments recorded with plan assignment and renewal in one flow
- Cash / UPI split across daily and monthly totals
- CSV export for your accountant, with payment method included
- Expense tracking alongside revenue for a true monthly picture
The dashboard answers the owner questions
How is this month against last month? How many new joins this week? How much of my revenue is renewals versus new members? These are the questions that decide whether you run a promotion, hire a trainer, or chase lapsed members — and a spreadsheet answers them only after an evening of formula surgery.
GymCaptain’s analytics keep those answers on one screen, updated with every payment your desk records.
Frequently asked questions
Can I export data for my accountant?
Yes. Payments export to CSV with dates, amounts and payment method, so your accountant gets clean books without touching the app.
Does it track expenses too?
Yes — record rent, salaries, equipment, maintenance and other expenses by category, and see them next to revenue for a real monthly profit picture.
What payment methods are supported?
Payments are recorded as cash or UPI — the two ways independent gyms in India actually get paid — and totals split by method.